Every inquiry replied to in seconds. Every follow-up handled. Every tour scheduled. Pipeline you can plan around, not the seasonal scramble.
In production · 29 luxury venues · Los Angeles
24/7 response under 30 seconds · Multilingual
Voice · Inbound
02:14 · in progress
Caller
"Hi, looking for a venue for a 200-person corporate gala in October."
Concierge
"Happy to help. The Hollywood Compound would be a beautiful fit for that scale. May I have your name to arrange a private tour?"
Message thread
Response time · 12s
Tour confirmed
Auto-booked
Wilshire Rooftop
Sarah K. · Thursday, June 6 · 4:00 PM
Source
Web form
Lead score
High · 8.4
Six phases. Every email, every reminder, every follow-up handled automatically. From the moment the tour is booked to the day after the event.
Auto-confirmation sent. Calendar invite locked. Reminder queued for 24 hours prior.
Proposal generated and sent. Tiered pricing by guest count and staffing applied automatically. Contract signed digitally.
Payment received. Confirmation email sent with next steps. Insurance reminder queued. Calendar locked.
Pre-event call scheduled with the client. Day-before reminder dispatched. Final headcount confirmed. Vendor confirmation, event and vendor insurance, and run of show confirmation.
Team coordination, prep checklist, vendor confirmations. The day runs itself.
Thank-you sent. Review request automated. Return-guest discount triggered for future bookings.
01
Auto-confirmation sent. Calendar invite locked. Reminder queued for 24 hours prior.
02
Proposal generated and sent. Tiered pricing by guest count and staffing applied automatically. Contract signed digitally.
03
Payment received. Confirmation email sent with next steps. Insurance reminder queued. Calendar locked.
04
Pre-event call scheduled with the client. Day-before reminder dispatched. Final headcount confirmed.
05
Team coordination, prep checklist, vendor confirmations. The day runs itself.
06
Thank-you sent. Review request automated. Return-guest discount triggered for future bookings.
We didn't build this to sell software. We built it because we run twenty-nine venues and nothing on the market did the job the way an operator needs it done.
Brandon Miller
Co-Founder, Private Venue AI
Operator, Private Venue Management
Private Venue Management runs twenty-nine luxury event properties in Los Angeles. The pipelines are deep. The inquiries come in at every hour. The cost of a missed lead, a slow response, a forgotten follow-up, is measured in lost six-figure bookings, not in click-through rates.
Private Venue AI is the system PVM uses to run the room. Voice, text, email, calendar, proposals, payments. End to end. It was built for our properties first. It works because we lived the problem.
In residence · Twenty-nine properties
Voice, message, email, calendar, proposal, payment. The pipeline an operator wishes they could hire, running invisibly behind the front of house.
Live phone agents that hold a real conversation, qualify, and book.
Replies in seconds, day or night. Reactivates cold leads on its own cadence.
Proposals, nurture, reminders, sent at the moment that converts.
Real-time availability across properties. Auto-confirmation. Reminders.
Pricing that flexes by guest count and staffing. Payment reminders included.
Plugs into the systems you already run. No rip-and-replace.
Multi-property routing and operator-specific logic, built to order.
Pipelines that warm contacts for weeks until they're ready to book.
For single venues capturing more inbound leads.
$1,000 implementation
Most chosen
Full venue sales and booking flow.
$1,500 implementation
Everything in Venue Concierge, plus
For multi-venue operators and unique workflows.
Service
Content, scheduling, and community built around the venue calendar. Instagram and TikTok focused, where your inbound venue interest already lives.
Service
Meta and Google ads built to feed the AI concierge with qualified inbound leads, tied to your calendar capacity and your tour-conversion targets.
Service
Bespoke automation builds for unique operations, multi-property routing, or workflows the standard system doesn't cover.
Thirty minutes. We map your operation, walk through the system, and quote the build. No deck, no fluff.
By appointment
By correspondence